I’ve been using google keep daily for the past 4 weeks and I’ve come to use it as an idea management, to do list, and organization tool. It’s particularly helpful for capturing blog ideas and setting up checklists. The cloud based software is very simple to use and it syncs seamlessly with the phone app.
I currently use Keep in 3 different ways. First as a catch all for all of my thoughts and ideas – basically a bank of my thoughts that I know I’ll eventually forget if not captured. Second I use Keep as a goal tracker where I’ll chunk my goals and break them down into checklists so they are more manageable. Third I use Keep as a general checklist and activity tracker.
One of the great things about Keep is that you can categorize notes and then reference all of the notes on one page within the category. This includes even notes you have archived.
Another great feature is the ability to color code notes and set reminders for them. For me this is a definite advantage over other apps like one note. I’m a visual person so custom color coding my notes actually helps me organize them better. You can also pin important notes to the very top of Keep and have a selection of notes live in the pinned section.
There’s also a reminders pane to see all of your upcoming reminders on one page. (Basically alarms for your cards for due dates). These reminders can be set to repeat as well if needed (monthly, weekly, yearly, etc…) and sync with your google calendar.
The collaboration feature allows you to share your lists with others and allow you to collaborate with others and is really simple to use.
Also the search feature is killer (I mean of course it is, it’s made by google) and it’s fast. This also links up with google docs and you can send notes directly to google docs.
- While the collaboration tool is simple to use, it isn’t as robust as other collaboration tools such as Trello or Airtable. There’s not a way to notify individual collaborators on changes of the note. Basically you are just sharing the note, and it’s not a “live” note where it’s editable by any one in the collaboration group.
- The notes that you create are difficult to organize aside from tags or colors. You can move card positions, but the mobile friendly dynamic of the tool always changes the look of your notes based on screen size. (this can get a little annoying – as you may come to expect a note to live somewhere, only to realize you have to scroll further down the page). I may be a little biased as I use Trello on a daily basis for work.
- If you are looking for gamification, this app is lacking. Not saying that everything should be gamified, but gamification would be a very nice feature if added. Habitica is a good example of an activity tracker with gamification.
- If you want to track a more complex project, you can’t embed a checklist within a note without the entire note becoming a checklist. And you can’t add multiple checklists to one note – they have to be separate.
If you are so inclined, you can even draw or doodle in keep. I don’t usually use this feature, but it’s nice to have in case I want to jot down a diagram or something.
You can also add photos to your notes and there’s even a built in feature that will allow you to grab text from photos to put into the note. There’s also an audio record function so you can record audio notes.
Overall this is a great and simple tool. What’s great about it is it’s simplicity and ease of use. What’s also terrible about it is it’s simplicity. I call it my idea warehouse. This is where all of my crazy ideas, plans, goals and random commentary live. What’s also great is I can access it virtually anywhere where I have internet access. Everything’s stored in the cloud and can be accessed from my phone or the google chrome browser on a computer.
You can try out google keep here https://www.google.com/keep/
Thanks for reading!